Distribution of forage grass genetic resources

Contributors to this page: ILRI, Addis Ababa, Ethiopia (Jean Hanson); Bioversity International/ILRI, Addis Ababa, Ethiopia (Alexandra Jorge).

Policies and regulations

Policies and regulations for distribution

Common policies on distribution and access to plant material

Policy exceptions

National laws and regulations

It is essential to follow the terms and conditions in the host country agreements:

International laws and regulations

Phytosanitary regulations

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User related issues for distribution

Feedback to users

Describes factors that can influence the delivery of plant material:

Describes recommended procedures that ensure the material distributed matches the client request:

Feedback from users

Describes the most relevant information required to be received from users:

Quantity of material recommended to be distributed

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Procedures for distribution

Checking availability

Availability in stock

Checking passport data

Preparing samples for distribution

Registering the request

Preparing list of accessions available

Checking requirements for material transfer agreements

Generating labels

Labelling the accession containers

Checking inventory files and location of containers in the genebank

Removing containers from the genebank and acclimatization procedures required

Assuring accuracy in identification

Check packets against lists to avoid error (photo: ILRI)

Extracting samples from the original containers

Preparing vegetative materials for distribution

Root splits

Take small pieces of healthy plants with strong roots. Prepare from 3-5 root splits per accession. Cut back the stems to about 5 cm and wash all soil from the roots.

Pack the roots in moist tissue paper or newspaper so they have moisture during shipping and cover the roots with plastic bags and tie the bag around the stem with string. Leave the stems/cut leaves outside the plastic so that they do not rot during shipping.

Stem cuttings

Cut short pieces of stem with three nodes per cutting from healthy plants. Prepare from 3-5 stem cuttings per accession.

Wash the surface of the stems with 10% bleach solution and allow to air dry.

Pack in perforated plastic bags to allow oxygen to enter and avoid build up of moisture in the bags so that they do not rot during shipping.

Preparing the information list to accompany the plant material

The following basic information is important for the user:

Cover letter

Dispatching the plant material

Packing seeds for distribution (photo: ILRI)


Reply form

Sending the plant material

Recording shipping details

Updating inventory of genebank

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Recording information during distribution

The following information must be recorded for each consignment:

System for tracking materials/inventory system for distribution

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The Genebanks

The 11 CGIAR genebanks currently conserve 730,000 of cereals and grain legumes, forage crops, tree species, root and tuber crops, bananas and crop wild relatives.